Virtual teams are more and more common these days, with remote teams leading the space when it comes to cutting costs while having the best possible team at your fingertips making your company better. But that means that you need to manage them, and the most likely methods are to have a remote or virtual team.
Remote work is the way of the future. A survey of companies, and employers at the Global Leadership Summit in London found that 34% said more than half their company’s full-time workforce would be working remotely by 2020. This means that you need to find ways to communicate with your team.
Here are 5 must-know strategies for you to manage your virtual team in the best way possible. They all focus on communication because what else are we if we don’t communicate?
You Don’t Bump into Each Other at the Water Cooler
One of the main reasons why virtual or remote teams fail is because they forget the fact that team members are not bumping into each other at the water cooler. As a result, they forget that there are other team members who lead their own lives and working at their own pace for the same company goal.
In a virtual environment, you need to create opportunities for team members to just “chat” both formally and informally. Some great options are online chat rooms (like Skype), project management software (like Basecamp or Azendoo), and video conferencing platforms like our easy to use calling system.
Choose the Right Communication Style
Depending on what your company and team needs, choosing the right type of communication that works best is key.
Email – For quick interactions. You can replace most email communication with a project management system.
Phone calls or conference call chat – Some types of communication should only be handled over the phone or via a calling system. Any kind of emotional issue such as performance problems should be handled over the phone.
Creating a short video – Create an explainer video or a message in a video of yourself on and if you want to upload it onto YouTube using your webcam, or using a screen capture tool. That way, you can send videos to your team explaining certain actions needed and that can help your team to focus and even stay motivated.
Allow A Certain Level Of Flexible Work Hours With Some Consistency
People working from home will most likely want some flexibility with their work hours This helps with morale and your employees will have more success. While it’s important to allow for flexibility, you must focus on your business success and allow for as many colleagues to have the same working times as each other for productivity.
Nurture Virtual Friendships
Don’t forget that your team is human beings who are designed to connect with others. People can get connected from outside of work when they go for happy hour drinks after work but a remote team can’t do that. They can still get that feeling in a virtual team with some technology. In our experience, this is especially important in jobs that do not involve as much human contact, such as in software development. So make sure to jump on as many calls as need, and as much as you can using My Meet so that you can stay connected. If the working relationship is nurtured, then you have better work outputs.
Anything you can do to make the workflow better is ideal, but our software is great for your virtual team because it’s quick, easy and our many features have been proven to help teams stay better connected.